ALNMOUTH PARISH COUNCIL
MINUTES OF MEETING
TUESDAY 14th February 2017 at 7:30PM in the HINDMARSH
PRESENT: Bill Bourne (Chair) (BB), Sarah Murphy (SM), David Denton (DD), Neil Gale (NG), Mac McHugh (MM), Susanne Gair
Also in attendance: Hazel Eccleston (Clerk), Gordon Castle (GC), Heather Cairns (HC). Three members of the public also
17/17 Apologies for Absence
were received from: Nick Mattlock, Harvey Roberts, George Ternent and Ed Williams.
18/16 Minutes of the Previous Meeting
- MM proposed
the minutes be accepted without amendment, SG seconded this, agreed by all.
19/17 Declaration of Interest
20/17 Matters Arising Out of Minutes
a) Dr Joy’s Garden
b) Alnmouth Public Lavatories
BB reported receipt of
an email from Kate Steele asking if APC were still interested in taking over
Lavatories. BB had responded that it would depend on the deal on offer.
c) The Clerk reported that a payment of s.106 funds totalling £6,275.92 had been received from NCC. BB noted that this left a small amount
of funds which could be claimed to fund the purchase of plants for a hedge.
d) Small Boathouse
The Clerk reported that she had informed Greg Galecki that the Parish Council would
of the Small Boathouse on 1st March, as previously agreed.
21/17 Traffic Management and One-Way System
- SM reported
that there had been some confusion on this matter with NCC regarding the ‘objection letter’ sent to residents of Alnmouth. The Clerk reported that she had responded to an email from Margaret Robinson
and asked her to communicate with SM or HR regarding any requests for information from the small working group formed with the group of traffic engineers in the village.
- A full
discussion followed regarding the suitability of responding to the ‘objection letter’. GC noted that the best way to respond, to avoid any issues over legitimacy or validity of response, was by email
to NCC Highways. If a resident does not have access to a computer then a letter to NCC Highways would suffice. BB noted that it was the responsibility of the Parish Council to be open minded and
represent the views of all residents not just one section.
- GC and HC
noted that the responses must be individual, verifiable and could not be collated into one response by the Parish Council or any other group. It must be possible to authenticate the responses
received from the public, in order for them to be valid. MM argued that already completed forms/letters circulated by a group of engineers in the village should be accepted as valid views. GC
responded that as they were pre-printed they could not be verified as the particular views of that person and would not be accepted.
Parish Councillors expressed concern that the method of responding was unnecessarily difficult and the process opaque.
- GC noted
that concerns regarding the Experimental Order would be reviewed at Easter and the trial itself would finish in the Autumn. GC assured the Parish Council that he would do what he could to keep them
- BB noted
that Dan Fraser, from NCC had been very willing to listen. MM asked how visitors to the village could register their opinions. GC noted that they could use the same contact point with NCC Highways,
as the residents.
- GC assured
the Parish Council that a solution would not be imposed on the village, against their wishes.
- John Taylor,
representing a group of traffic engineers in the village noted that the letter they had circulated was based directly on NCC’s legal notice. Mr Taylor repeated his willingness to work with the Parish
Council and his wish to sit down and talk to NCCs Highways Officers.
Whyte expressed concern that all views should be looked at, both positive and negative and asked that the Parish Council should be even-handed. BB assured her that this was always the Parish
Action: The Clerk to post reminders on who to contact on the Parish Council
website. BB to place a reminder in the Newsletter, that residents need to contact NCC through the correct channels.
22/17 Beach Shelter Repairs
- BB suggested
that the Parish Council contribute half of the costs. This was agreed in principle on the condition that an acceptable quote was obtained.
Action: The Clerk to ask the Burgage Holders for an acceptable quote. Clerk and
SM to research the ownership of the Beach Shelter.
23/17 Lawn Mower Replacement
circulated a quote obtained by GT. BB noted that the Parish Council had not budgeted for expenditure on a new mower and felt the current machine was still suitable for the purposes of the Parish
24/17 Local Council Elections
- The Clerk
outlined the timetable for the forthcoming elections on 4th May and noted she could advise on where to obtain forms.
Action: Item to go in Newsletter.
25/17 Council Matters
- GC felt it
should be noted that Alnmouth was fully up to speed with high speed broadband.
26/27 Reports from Sub-Committees
a) Arts Festival
MM reported that everything was progressing well and another meeting would take place this
b) Christmas Lights
The Clerk reported that a fundraising coffee morning would take place on 25th February.
c) Village Maintenance
BB reported that a new planter would be delivered on Friday and
he has completed the
claim form to reclaim the costs from BT, whose contractor caused
BB reported a
complaint from a resident regarding the iron railings from Marine Road up
to Prospect Place,
DD reported that the footpath on the Foxton Road needed clearing
Clerk to ask NCC to clear the path from the Cemetery to Mount Pleasant. Clerk
damaged railings to Tony Derbyshire at NCC.
d) Hindmarsh Hall Fundraising Committee
BB reported a meeting with the Architect recently, who now has
permission to produce
images and costings. BB reported that a Food Festival would take
place on 9th April to raise
funds for the Hindmarsh Hall.
SM reported on two planning applications:
Applicant: Mr Stuart Milligan
Location: 1 Friary Gardens, Alnmouth
Proposal: Construction of detached garage.
Parish Council decision: Neutral
Applicant: Mr John Myers
Location: 18, Alnwood, Alnmouth
Proposal: Tree preservation order application – 1 x
cherry tree to be crown reduced
by 35%. Seedlings
to be removed.
Parish Council Decision: Neutral
a) The following invoices/expenses were presented. DD proposed that the invoices presented be paid, MM seconded this, agreed by
- Aurora DP
(Newsletter) - £105
(Website) - £23.99
- Clerk’s Wage
& Admin – £271.53 (27hrs + admin)
- Postage -
Clerk’s Wage & Admin/Stationery
TOTAL = £3,100.17 Current Account £3,704.17 Instant
b) S.137 Funding Requests
- The Clerk circulated funding requests received throughout the year. DD proposed the following donations, seconded by SM and agreed by all, to allocate funds as
follows, as all supported or provided a benefit/essential service to various sections of the Parish.
- Foodbank - £250
- Northumberland Theatre Company (NTC) - £250
- Citizens Advice Bureau (Alnwick Branch) - £250
- Great North Air Ambulance - £250
28/17 Council Communications
Regulator letter – confirmation that the Parish Council have not staff to put in a pension scheme.
29/17 Public Contribution
- This was
covered by Item 21/17.
30/17 Any Other Matters for Discussion
- The Clerk
asked if the Parish Council would be willing to contribute towards the costs of a shorthand course. Agreed by all that the item should go on the March agenda when it could be formally
- MM asked if
the Senior Citizens Lunch Committee had contributed towards the Hindmarsh Hall Committee Fund, BB reported that they had.
31/17 Date and Time of next Meeting
- 14th March 2017, 7:30pm, The Hindmarsh Hall.