Approved Minutes for 2013

This a record of the minutes from meetings held from January 2013 to December 2013

January 2013 Minutes

 

 

ALNMOUTH PARISH COUNCIL MEETING

 

MONDAY 14th JANUARY 2013 AT 7.30 pm IN THE HINDMARSH HALL

 

 

Item

Action

1

Apologies: Councillor Ian Aitchison, Councillor Peter Annett.

 

Present: Councillor Bill Bourne (BB)(Chairman), Councillor David Denton(DD), Councillor John Hobbis (JH)(Vice Chair), Councillor George Ternent (GT), Councillor Pat Murphy (PM), Councillor Nick Naylor (NN), Councillor Jack Ross (JR), Councillor Don Hume (DH).

 

In Attendance: Hazel Eccleston, Clerk.

 

 

2

Minutes of the Last Meeting:

 

A motion to approve the minutes of the last meeting true record was moved by Councillor Nick Naylor, seconded by Councillor Pat Murphy, passed unanimously and signed by the Chairman.

 

 

 

 

 

3

Matters Arising:

 

3. DD reported that representatives from NCCs waste removal services

   would be meeting him on Thursday to remove the raft.

 

5. BB asked for the thanks of the Parish Council to be passed on to the

   organisers of the Senior Citizens’ Xmas Lunch. The whole event had

   gone very well and the room had looked wonderful. BB also thanked

   the Parish Councillors who assisted on the day.

 

6ii DD asked if any action had been taken regarding traffic and highway

     problems in the village. PM said not yet and agreed to email Mr Long.

     DD agreed to contact Roger Styring.

 

7c Survey of pavements – BB noted that work on the houses adjacent to

     the Hindmarsh Hall may have caused damage to the pavements. PM

     agreed to add this to the list of issues he would be contacting Mr Long

     about. GT asked that a further item be added to the list, that one of the

     home-owners on this row of houses had opened a parking bay.

 

DD noted that he had not made any progress with the potholes survey but would report back at the next meeting. DH noted that a pothole had opened up outside the Working Mens Club.

 

The Clerk reported that the Highways Inspector had examined the road from Mount Pleasant Farm up to the Cemetery and had found no evidence of subsidence but several potholes and that the Parish Council would be kept up to date with progress in repairing the potholes.

10. JR reported that NCC conservation Dept are to visit the War Memorial and provide advice on what action can be taken without detracting from the authenticity of the site. The Clerk agreed to chase up the grant people.

 

 

DD

 

 

 

Clerk

 

 

 

PM and DD

 

 

 

 

PM and DD

 

 

 

 

DD

 

 

 

 

 

 

 

 

 

 

Clerk and JR

4

FoIA/DPA Officer’s Report

 

NN reported that he had been in touch with Parish Council.net and Terry Collinson and will progress the website as soon as possible. DD asked if a print version of the Village Newsletter would still be available if it were available online in future. NN noted that he was aware of this issue and was looking into it; the newsletter is currently delivered to every house in the village. A brief discussion followed, concerning the future name of the site, as a possible name is already owned by a village resident.

 

 

 

 

 

Councillor Naylor

 

 

 

5

Boathouse Restoration

 

BB reported that he had applied for planning permission to carry out necessary works and is currently awaiting a response from Northumberland estates.

 

 

 

BB

6

Reports from Sub-Committees:

 

a)      Arts Festival

BB reported that the festival preparations are progressing well and the committee are at the stage of selecting artists. BB has applied for permission to put banners on the Hipsburn and Lesbury roundabouts at Easter and the half-term weekends for Spring, Summer and Bank Holiday weekends this year.

 

BB noted that all village banners would go on the wall of the Friary in future – this has been agreed with the Brothers.

 

b)      Christmas Lights Committee

Take-down of the lights took place on 13th January. The whole team worked extremely hard and managed to take down all of the displays in one day. BB asked for the thanks of the Parish Council to be passed on to the team for all their hard work.

 

The Christmas Lights Coffee Morning will take place on Saturday 19th January in the Hindmarsh Hall. A committee meeting will take place as soon as possible thereafter.

 

c)      Village Maintenance

Two tenders were received for work in Peases Park. After consideration of both tenders, the Council voted to accept the tender from David Denton. Proposed by DH, seconded by JR. Two abstentions, six in favour.

 

NN noted that the Traffic Signs on the War Memorial had still not been removed. BB to contact AONB.

 

d)     Planning

Councillor Peter Annett reported that no new applications have been received but notices have been received as follows:

 

  1. 21, Riverside Road (Mr & Mrs Keyworth) – proposed rear door to be formed in position of existing kitchen window.

 

  1. 12, Alnwood (Mr Edwards) – Lift and crown thin to one sycamore tree.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BB

 

 

 

 

 

7

Communications:

 

  1. One issue of LCR Review magazine.

 

 

 

 

8

Parish Finances:

 

The Clerk presented the monthly accounts.

 

Parish Council

Date

 

£

IN

£

OUT

3/01/13

Greg Galeski

85

 
   

 

 

 

TOTAL = £8,183.38 Current Account

                 £6,857.62 Instant Reserve

 

Arts Festival

Date

 

£

IN

£

OUT

       

 

TOTAL = £4.858.31

 

Christmas Lights

Date

 

£

IN

£

OUT

17/12/12

  1. Ridley – Xmas Tree
 

80.00

     

 

     

 

 

TOTAL = £2,244.86

 

 

 

 

 

 

 

Senior Citizens Lunch

Date

 

£

IN

£

OUT

31/03/12

Surplus Carried over from 2011-12

313.33

 

1/06/12

Cash Donation

258.91

 

3/09/12

Volunteers Donation

315

 

16/10/12

Volunteers Donation

400

 

10/11/12

Alnmouth Burgage Holders

250

 

     

 

 

TOTAL = £1682.36

 

War Memorial

Date

 

£

IN

£

OUT

11/06/12

Secret Garden Event

1,166.83

 

16/10/12

Anonymous Donation

500

 

     

 

 

TOTAL = £1666.83

 

JR reported that he had £400 to add to the Senior Citizens Lunch account. JR also noted that there had been no charge for the use of the Hindmarsh Hall for the event.

 

The Clerk reported an invoice received that evening for the service to the village mower.

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

9

Any Other Business:

 

There being no further business, the Chairman declared the meeting closed at 8:30pm and called for the next meeting to take place on Monday 11th February at 7.30pm in the Hindmarsh Hall.

 

 

 

 

 

February 2013 Minutes

Alnmouth Parish Council Meeting

Monday 11th February 2013, 7:30pm

Present: Bill Bourne(BB)( Chair), Nick Naylor (NN), George Ternent (GT), Ian Aitchison (IA), Pat Murphy (PM), David Denton (DD), Don Hume (DH)

 

In Attendance: Hazel Eccleston (Clerk)

___________________________________________________________________________

 

10/2013. Apologies

Peter Annett, John Hobbis, Jack Ross.

 

11/2013. Minutes of the Last Meeting

A motion to approve the minutes as a true record of the last meeting was moved by IA

and seconded by DD, passed unanimously and signed by the chairman.

 

12/2013. Matters Arising

3. DD reported that the raft had gone to the landfill.

 

3. DD reported that some small pot-holes had been filled but not all. DD asked if the pot

holes near the Denton Fountain had been reported to NCC.

Action: Clerk to contact NCC

 

3. Clerk reported she had informed the Highways Inspector of subsidence on the Foxton Road and had supplied phtotgraphs, no reponse as yet.

 

3. 7c PM reported he had emailed Mr Long several times but had received no response as yet.

 

13/2013. Information Management Strategy

NN has contacted John Taylor regarding domain names and links into the new website. NN has chosen the colour scheme and look of the new website and is progressing forms with the web providers, Parishcouncil.net.

 

BB confirmed that the Parish Council would take over the name Alnmouth.org from John Taylor.

Action: NN to progress website and report back at the next meeting.

 

14/2013. Boathouse Restoration

BB had received a letter from Northumberland Estates to confirm they have no objection to the work proposed on the Boathouse. BB is producing drawings for the planning application.

BB felt that work could be commenced immediately to re-point the west facing wall. It was agreed that quotes would be sought for the work required.

Action: BB and PM to produce work specification, Clerk to contact potential contractors and publicise tender.

 

15/2013. Reports from Sub-Committees

a) Arts Festival

BB reported that cheques were coming in and satisfactory progress was being made. Good publicity had been received as a result of work done with local schools.

 

b) Christmas Lights

The recent coffee morning had been a success, despite to terrible weather, raising £131.81. A meeting is planned for 19th February and the next event will be the quiz night in March.

 

c) Village Maintenance

BB reported that the trimming of trees in Peases Park was the only ongoing work at present.

 

DH asked if street lights could be looked into as there was a problem with a street light in Peases Gardens.

Action: DH to provide details of street light problem and Clerk to contact NCC.

 

BB raised the planned ‘village sweep’. It was agreed to plan this for Spring and to ask NCC to help.

Action: Clerk to contact NCC regarding a sweeper to clean pavements and gutters.

 

The Clerk reported that the Burgage Holders of Alnmouth had requested the Parish Councils agreement to raising the Beach Cleaner’s salary to £8 per hour. This was agreed by all.

Action: Clerk to inform Burgage Holders of agreement.

 

d) Planning

Councillor Annett had sent a report to state that:

a)      No new applications have come in.

b)      NCC have approved the change of conditions re: occupancy for development of properties at the Schooner (John Orde).

c)      BB reported that the Planners of the Foxton Road development have discussed a proposed addiditional two affordable homes with Northumberland Estates, who have no objection; the Parish Council have also agreed to this. BB noted that a more definitive village gateway is now needed on the Foxton Road.

 

16/2013. Communications

a) Local Development Plan Pack

Action: Clerk to place leaflets on village noticeboard and pass pack contents on to Councillor Annett.

 

17/2013. Finance

The Clerk presented the monthly accounts:

Parish Council

Date

 

£   IN

£ OUT

14/01/13

Clerks Wage and Admin Costs

 

198.40

23/01/13

Alnwick Playhouse Grant

 

500.00

23/01/13

Mower Repair

 

192.29

29/01/13

Aurora DP – January Newsletter

 

105

3/02/13

GREG GALESKI

85

 

TOTAL = £7,272.69 Current Account                                           £6,858.76 Instant Reserve

Arts Festival

Date

 

£ IN

£ OUT

29/01/13

8 Cheques

235

 

11/02/13

13 Cheques

350

 

TOTAL = £5,678.31

Christmas Lights

Date

 

£ IN

£ OUT

11/02/13

Cash Deposit

131.81

 

TOTAL = 2,376.67

 

Senior Citizens Lunch

Date

 

£ IN

£ OUT

29/01.13

Sun Inn

 

1,110.00

5/02/13

Cash Deposit

399

 

TOTAL = £971.36

War Memorial

TOTAL = £1,666.83

The above amounts are based on figures available to the clerk at the time of compilation.

18/2013. Any Other Business

Clerk reported she would be attending an SLCC meeting tomorrow at which the NCC Election Advisor would be giving a talk.

 

19/2013. Date and Time of Next Meeting

11th March at 7:30pm

March 2013 Minutes

Alnmouth Parish Council Meeting

Monday 11th March 2013, 7:30pm

Present: Bill Bourne(BB)( Chair), Nick Naylor (NN), George Ternent (GT), Ian Aitchison (IA), David Denton (DD), John Hobbis (JH) (Vice Chair), Jack Ross (JR).

In Attendance: Hazel Eccleston (Clerk)

20/2013. Apologies

Peter Annett (PA), Pat Murphy (PM), Donald Hume (DH).

21/13. Minutes of the Last Meeting

A motion to approve the minutes of the February meeting as a true record, was proposed by NN, seconded IA; passed unanimously and signed by the chairman.

22/13. Matters Arising

12/3 DD is still monitoring the potholes in the village. DD reported that a sign has been placed on Foxton Road to indicate the road is uneven.

23/13. Elections

The Clerk had received nomination packs and outlined the timetable of events leading up to the Local and Parish Council elections on 2nd May. The Clerk offered to make one appointment with the NCC elections team to get all nominations forms checked at the same time.

Action: All completed nomination forms to be given to the Clerk , preferably before 26th March, who will make an appointment to have them checked.

24/13. Grass Cutting in the Village

GT suggested that a strategy should be put in place for grass cutting in the village. JH offered to mow the grass in the playpark and claim only the cost of petrol for the mower. The Burgage Holders of Alnmouth will continue to maintain the Common.

Action: JH to commence mowing the park grass when necessary.

25/13. Information Management Strategy

NN has contacted Parish Council.net and reported that the Parish Council site is being built this week. NN is currently awaiting the passwords from John Taylor for the parish websites currently in existence. The Parish Council thanked John Taylor for all his sterling work to date.

NN will now move to phase three of the project and which involves looking at methods of getting information to parishioners who do not have access to a computer.

Action: NN to proceed with information management strategy and report back on developments.

 

 

26/13. Boathouse Restoration

BB reported that he is still in the process of completing the planning application forms necessary.

DD has spoken to Ray Connell regarding the re-pointing of the boathouse.

Action: BB to complete planing application and report back to the Parish Council.

 

27/13. Reports from Sub-Committees

a)      Arts Festival

BB reported no activity other than cheques arriving from the artists taking part in this year’s festival.

b)      Christmas Lights Committee

The coffee morning had been a qualified success, due to the bad weather. A decision had been made by the committee to try a date in May, June or August next time.

The silver tree on the roundabout had been written off and would be replaced by a 20ft traditional tree next time. Two trees would now be required for the 2013 switch on and consideration was being given to planting trees for future use.

A detailed display review will take place in the summer and careful thought given to the choice of materials used.

The fund-raising quiz night will be held on 19th April and preparations are already underway. The next committee meeting will be held on 2nd April.

c)       Village Maintenance

DD reported that he had completed the work required in the park. GT suggested that a check should be made of overhead branches with a view to potential trimming.

Action: GT to organise a check of the trees in the park.

 

BB raised the subject of work done by Ted and Michael. BB has outlined a schedule of work to be done and will discuss it with Peter Leddy, who supervises and organises Ted and Michael’s work.

Action: BB to discuss Ted and Michael’s work schedule with Peter Leddy.

 

BB reported that Shian Hartshorn will take over the planting of the Tubs in the village. The Tubs themselves are looking worn and there is a possibility they may require replacing in the future.

 

 

 

 

 

 

 

JR reported on progress with the restoration of the War Memorial. The contract has been awarded to Paul Foster and PM will act as a professional advisor. JR reported that the project is within budget; a grant of £952 has been awarded by the War Memorial Grants Commission. JR noted that, as the plaques on the memorial were bronze, he would like advice on cleaning them. The Parish Council passed on its thanks to JR for all his work on this project.

Action: JR to proceed with work on War Memorial and to pass on grant cheque to Clerk, when received.

d)      Planning

i)                    1and 2 Wellfield Close

Tree preservation order to remove deadwood, reduce the crown of one beech tree, fell one beech tree and reduce crown of one sycamore tree– no objection.

Action: PA to communicate no objection to NCC.

ii)                   Banners application – Proposal to display banners at junction of B1339 Lesbury, B1338 Hipsburn and B1338 Shepherds Hill, Alnmouth. Received and currently being checked by the NCC planning team.

 

28/13. Communications

i) A letter from Alnwick Playhouse trust to thank the Parish Council for the recent grant of

   £500.

ii) Northumberland Rivers Trust – Spring Newsletter

iii) A letter from NCC announcing the Northumberland Local Development Plan Core

     Strategy: Preferred Options consultation.

iv) The Clerk – March 2013 Issue

v) Clerks and Councils Direct March 2013 Newsletter

29/13. Small Grants/Donations

i) Graveyard and Churchyard

   Work is currently underway to improve the paths and other aspects of the Cemetary. A

   grant of £300 was proposed by GT and seconded by DD. All in favour.

   Action: Clerk to sent cheque for £500 to Church wardens – £200 for grass cutting and an

                 additional £300 for improvements to the paths and graveyard grounds.

 

ii) Wansbeck eBAY Project

     As this was not a project which would benefit the Parish, it was agreed not to provide

     support.

 

iii) Community Action Northumberland

     A request has been received from for support in their work. A sum of £20, has already

     been budgeted for.

     Action: Clerk to send a cheque for £20 to CAN

 

iv) BB reported that a film show had been put on during the half-term break by Lesbury

     Playgroup and they have asked if the Parish Council would pay the cost of hiring the

     Hindmarsh Hall. Jo Driscoll is keen to make this a regular event and it was agreed that this

     was a good idea for children in the Parish during the holidays. GT suggested that this was

     something the Arts Festival Committee could fund as part of its support for the arts. BB

     agreed to take the request forward to the next Arts Festival Committee meeting.

     Action: BB to raise support of film shows at next Arts Festival Committee meeting.

 

30/13. Finances

The Clerk presented a financial report of the previous months transactions.

Parish Council

Date

 

£   IN

£ OUT

19/02/13

Cash Deposit – Walks Brochure

40

 

20/03/13

Burgage Holders – Contribution to Lawn Mower Repairs

80.12

 

TOTAL = £7,392.81 Current Account                                            £6,858.76 Instant Reserve

Arts Festival

Date

 

£ IN

£ OUT

19/02/13

20 Cheques – Artists Fees

580

 

19/02/13

Cash Deposit – Artist Fees

25

 

26/02/13

12 Cheques – Artists Fees

315

 

26/02/13

Cash Deposit – Artists Fees

25

 

TOTAL = £6,623.31

Christmas Lights

Date

 

£ IN

£ OUT

 

NO ACTIVITY

 

 

TOTAL = 2,376.67

Senior Citizens Lunch

Date

 

£ IN

£ OUT

29/01/13

Sun Inn – Provision of Lunch

 

1,110.00

5/02/13

Cash Deposit

399

 

TOTAL = £971.36

War Memorial

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

BB present an invoice for £132.33 from Shian Hartshorn for plants to go into the village tubs.

 

DD presented an invoice for £167 for the maintenance work done in the playpark and Boathouse.

Action: Clerk to raise cheques for Shian and DD.

 

31/13. Any Other Business

GT announced a talk at the next Autumn Club meeting by a Falklands Veteran.

GT announced that 24th March was the date of the last service at the Wesleyan Chapel.

32/13. Date and Time of next Meeting

The next meeting will take place on 8th April 2013, 7:30pm at the Hindmarsh Hall.

 

April 2013 Minutes

Alnmouth Parish Council Meeting

Monday 8th April 2013, 7:30pm

Present: Bill Bourne(BB)( Chair), Nick Naylor (NN), George Ternent (GT), David Denton (DD), John Hobbis (JH) (Vice Chair), Pat Murphy (PM), Jack Ross (JR).

In Attendance: Hazel Eccleston (Clerk)

 

33/2013. Apologies for Absence

Ian Aitchison (IA), Peter Annett (PA), Donald Hume (DH).

 

34/13. Minutes of the Previous Meeting

A motion to approve the minutes of the March meeting as a true record, was proposed by GT, seconded JH; passed unanimously and signed by the chairman.

 

35/13. Matters Arising out of Minutes– To receive updates on the following matters not appearing elsewhere on the agenda:

a)      Boathouse restoration

BB reported that this was a work in progress. DD is in the process of obtaining a work specification from Ray Connell and recommended specifying exactly which stones require repair work.

Action: BB and DD to report back at next meeting.

 

b)      Film Shows in the village

BB reported that due to the success of the previous film shows, a request had been made for the Parish Council to fund further shows. A brief discussion concluded that Jo Driscoll should be asked to submit a business plan giving details of other areas of funding which she had explored, supervision of children etc.

Action: BB to write to Jo Driscoll and request business plan. Clerk to contact Lesbury Parish Council to discuss possible joint funding of future events.

 

c)       Elections

The Clerk reported that nominations from eight candidates had been received for the ten seats available on the Council.

 

36/13. Information Management Strategy

NN reported that he had been in contact with Parishcouncil.net. The website has been

built and no payment will be required until the Council has viewed the site and is happy with it.

Action: NN to report back at next meeting.

 

37/13 Peases Playpark Repairs

JH reported that repairs were required to the ladder section of the climbing frame in

the park. GT had secured the section where wires were visible with black masking tape.

Action: Clerk to contact Playdale, the company who supplied the frame to find

out the cost of repairs and report back to the committee.

 

 

 

 

 

38/13. Reports from Sub-Committees

a)      Arts Festival

No report.

 

b)      Christmas Lights

The recent meeting of the committee produced the following resolutions:

  • Resolution passed for PA to continue as treasurer – A new Parish Council member will now be required to sit on the committee.
  • Quiz Night arrangements finalised for 19th April.
  • Summer Test day to be arranged on 24th or 31st August.
  • Next Coffee morning scheduled for January 2014 and a fundraising meal and raffle in Sept/Oct 2013.
  • Switch on night planned for 30th November 2013 at 5pm.

 

BB suggested that the switch on for 2014 could be organised to co-incide with a Christmas Craft Fair and activities in the village.

 

c)       Village Maintenance

DD is continuing to monitor the situation regarding potholes in the village and will provide the Clerk with details of their location. BB asked DD to check the High Buston area as it falls within the parish boundaries.

Action: DD to supply details of potholes to Clerk.

 

GT agreed to make a further check on the trees in Peases Park when they had more foliage.

 

DD noted that the fence, the fence alongside Peases Park was deteriorating and could become a maintenance issue in the future. BB suggested that it should be strimmed, where possible.

 

DD raised the question of Ted and Mike’s workload.

Action: Clerk to report back on invoices received and work done.

 

PM raised the subject of double yellow lines in the village and reported that he had received no reponse to any of his emails to the Highways Department.

Action: Clerk to write to Highways Deptartment; PM to supply details of previous communications.

 

GT noted that two seats were ready to be placed next to the Ferrymans Hut.

Action: Clerk to put this item on the next agenda.

 

d)      Planning

i)        Application to Display Banners in connection with Alnmouth Arts Festival

The application was deemed invalid by NCC Planning Dept.

 

ii)                   Mariners Cottage, 7 Marine Road (Planning Ref: 13/00502/FUL)

Erection of a second floor roof terrace to rear and front balcony.

Decision: Recommended not to support application.

 

iii)                 Alnmouth Village Golf Club

       Erection of Water storage tank to supply mains water to irrigate the golf course.

       Decision: No objection provided the surrounding area is suitably landscaped

iv)                 Land West of Garden House, Argyle Street.

       Demolition of redundant garage and re-construction to form single dwelling.

 

PM noted that the Planning sub-committee would need a new member from the new Council.

39/13. Council Communications

Simon Mavro – request to submit business proposal to make use of the boathouses for business puposes.

Decision: Refused. Small boathouse is already let and large boathouse is in full use by the community as a storage facility.

 

Frances Anderson – Proposal to use one of the boathouses to run kite-making classes during the summer

Decision: refused as both boathouses in use.

 

Community Action Northumberland – CAN News and information on Spring Conference on30th April.

 

NCC – Letter regarding no purchase order, no payment policy.

                                                                

40/13. Finances

a)      Transactions for previous month -The Clerk presented a financial report of the previous months transactions.

Parish Council

Date

 

£ IN

£ OUT

3/03/13

Greg Galski

85

 

11/03/13

Aurora Digital Press - Newsletter

 

105

11/03/13

Hindmarsh Hall – 3 meetings

 

64

11/03/13

Clerk’s Wage & Admin

 

200

11/03/13

Shian Hartshorn – Plants for Tubs

 

132.33

11/03/13

D. Denton - Maintenance

 

167

19/03/13

Walks Brochures

40

 

19/03/13

NCC Boathouse Rates

 

346.50

21/03/13

CAN Donation

 

20

21/03/13

John Hobbis – Petrol for Mower

 

21.03

21/03/13

Alnmouth PCC - Grass Cutting and Churchyard renovations

 

500

27/03/13

John Pearce – Lawnmower Storage

 

104

27/03/13

Hinmarsh Hall – Meetings Costs

 

48

TOTAL = £5,810.97 Current Account                               £6,858.76 Instant Reserve

Arts Festival

Date

 

£ IN

£ OUT

11/03/13

Hindmarsh Hall – Film Shows

 

27.00

19/03/13

22 Cheques

590

 

23/03/13

B. Bourne – Stationery Costs

 

29.98

27/03/13

Hindmarsh Hall – Film Shows

 

54.00

TOTAL = £7,102.33

 

 

Christmas Lights

Date

 

£ IN

£ OUT

19/03/13

Cash – Collection Boxes

51.62

 

19/03/13

Equipment Costs

 

114.86

29/03/13

Hindmarsh Hall – Hall Use

 

 

TOTAL = 2,063.43

Senior Citizens Lunch

TOTAL = £971.36

War Memorial

TOTAL = £1,666.83

 

A motion to approve the monthly accounts as a true record of the transactions for March, was proposed by PM, seconded GT; passed unanimously.

An invoice for £66, annual membership of the National Allotment society was presented – Agreed.

The annual Insurance Policy renewal of £1,933.68, with AON Insurance was presented – Agreed.

b)      Audit of accounts

The Clerk reported that the accounts were ready and would be taken to the accountants this week.

 

41/13. Any Other Business

DD recommended that a letter be sent to Power Grid following the recent power cuts

in the parish. DD asked that information regarding the reason for the power cuts, why they continue to happen and what guarantees can be given for a continuous supply of power in the future.

Action: Clerk to write to Power Grid

 

JR reported that, as he is leaving the Council, he has asked PM and DD to sit on the War Memorial committee and report back to the Parish Council on developments.

 

The Council extended its thanks to Councillors Jack Ross, Peter Annett, Don Hume and Ian Aitchison for all their hard work for the Council and the community it serves.

 

42/13. Date & Time Next Meeting

The next meeting will take place on 13th May, at the Hindmarch Hall at 7:30pm; this meeting will be the Council AGM.

June 2013 Minutes

 

ALNMOUTH PARISH COUNCIL

MINUTES OF PARISH OPEN MEETING

 

MONDAY 10th JUNE 2013 at 6:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), George Ternent (GT), John Hobbis (JH),Pat Murphy (PM), Nick Matlock (NM) (Vice Chair), Donald Blythe (DB), Nick Naylor (NN).

 

In Attendance: Hazel Eccleston (Clerk)

 

51 Members of the Parish attended

 

Presentation by Mark Valentine – ITV ‘Vera’ Production Team

Mr Valetine outlined the proposed activities of the ITV ‘Vera’ Production team for the next few weeks. Alnmouth will represent the fictional village of Mardle.

 

In particular the following points were made:

 

·         The ‘Vera’ crew have special dispensation to park on double yellow lines in the village and have the permission of Northumberland County Council (NCC) to place ‘no waiting’ cones.

·         Peases Lane will be closed to all traffic on 1st July.

·         Supporting actors will be required. Anyone who is interested should contact Mark Valentine – details available from Parish Clerk.

 

Information Plaques

Roberta Snaith raised the question of replacing the information plaques at – The Boathouse, Bridge End and the Golf Club.

BB reported that the Parish Council did not own the copyright and that the estimated cost of replacement was approximately £12,000,1250 per plaque. BB noted that the Parish Council were aware that the plaques required replacement and that new artwork and materials have been produced but that the stumbling block for proceeding with production was the cost and none of the previous sponsors of the plaques were able to provide funds this time. Roberta Snaith suggested that the plaques be removed if they could not be replaced. Simon Roberts offered to contact a colleague and report back to BB.

 

Bus Stop

Alistair Sinton reported that a bus stop was required outside the Church. BB noted that even a canitlevered bus stop would need to cut into Church property to be installed.

Alistair Sinton noted that the Shepherds Hill bus stop required cleaning.

Action: Clerk to raise the question of installing a bus stop with NCC.

Arriva will be contacted regarding the Sheperds Hill bus stop.

 

Dog Waste Bins

Christine Winder asked if Dog Waste Bins could be placed in Garden Terrace and also recepticles to hold bags as this might prompt dog owners to be more responsible about clearing up after their dogs. BB noted that this was an idea which had been considered in the past. Roberta Snaith noted that she gives out bags for dog waste, free to visitors.

It was commented that the Parish Council do a good job of keeping the Parish tidy.

Action: Costs of providing bags and a recepticle will be investigated.

 

Parking

Joan Davidson?? reported that parking on Riverside Road was getting worse. The Clerk reported the long list of traffic issues which had been sent to Jim Long at NCC and that she had yet to receive a response.

 

It was suggested that the Football Club car park could be improved, to make it more useable by visitors. BB noted that it belonged to the Football Club and they should be approached regarding any improvements.

 

BB noted that the Parish Council were very aware of the parking problems in the village and that loss of a parking space was one of the main reasons for objecting to a planning application.

 

John Hall asked if anything was being done to protect the two parking spaces adjacent to the Hindmarsh Hall. BB reported that any planning application for a dropped kerb would indicate the loss of a parking space and the Parish Council would respond to protect the parking spaces.

 

BB noted that a one-way system had been proposed in the village in the past but that it was not without its disadvantages.

 

 

Highway Maintenance

Andrew Baxter asked if the Duchess Bridge was to be tarmacked and whether the footpath leading down Riverside Road was to be looked at. BB reported that he had no knowledge of these areas being scheduled for any work and noted that NCC did not have  a lot, if any, funds for such work at present. BB noted that the Parish Council have been pressing to get double yellow lines on Riverside Road to try and make driving safer and provide passing places. Joan Davidson?? suggested a sign to warn motorists that it was a dead-end. Also suggested was a single yellow line to make access easier for emergency vehicles such as ambulances.

 

Planning

Alistair Sinton asked if there was any update on the ‘Boys Club’ building. BB reported that there was no change; Northumberland Estates had applied for a change of use order to the ten residential properties to be built there but did not have a time-scale. PM noted that the properties would have full parking. BB noted that existing allotment holders would be given new sites and should demand exceed availability, Northumberland Estates had agreed to find a new site would be found.

 

 

 

 

 

July 2013 Minutes

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

MONDAY 8th July 2013 at 7:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), John Hobbis (JH), Pat Murphy (PM), Nick Matlock (NM) (Vice Chair), Nick Naylor (NN), Donald Blythe (DB), David Denton (DD).

 

In Attendance: Hazel Eccleston (Clerk)

 

71/2013. Apologies for Absence

Apologies were received from George Ternent (GT), Gordon Castle and Heather Cairns.

 

72/13 Minutes of the Previous Meeting

NM proposed the minutes of 10th June, seconded by NN. Passed by all as a true record of the meeting.

 

73/13. Matters Arising out of Minutes

a)     Film Shows in the village

Clerk reported that Lesbury Parish Council had agreed to split the cost of covering any shortfall made by the film shows, 50/50 with Alnmouth Parish Council. Both Parish Councils would, however, like more information on the number of shows to run and the cost of each individual show.

Action: Clerk to contact Jo Driscoll

 

b)    Traffic & Highways

Clerk reported that Heather Cairns had asked Mr Long to meet with her to discuss the ‘potholes and gullies’ report. DD reported that although a few potholes seemed to have been filled, there had been little or no work done on the gullies.

Action: Clerk to contact Mr Long again, for a progress report and to add the dropped kerb on the property adjoining the Hindmarsh Hall, to the list of isues.

 

c)     Ferrymans Hut

DB reported that he needs to meet with GT to discuss the estimate for the seats. DB would like to put stakes in the ground to mark the proposed locations of the seats.

Action: DB and GT to report back to August meeting.

 

d)    Playpark

Clerk reported receipt of ‘risk assessment’ from RoSPA that day. BB noted that he was keen to make progress with the issues raised as soon as possible.

Action: Clerk to email risk assessment to all Councillors. A list of items to be progressed to be compiled and sent to ‘Play Safety’.

 

74/13   Beach Cleaner

Clerk reported that the Burgage Holders had proposed to increase the hours worked by the Beach Cleaner from six hours to ten, during peak season. The Burgage Holders will make arrangements with the Beach Cleaner, as to when he would like to work the additional hours and the situation would be reviewed at the end of the season. NN proposed that this arrangement be accepted and the Parish Council contribute 50% of the additional cost, NM seconded the proposal, accepted by all.

Action: Clerk to report acceptance to the Burgage Holders.

 

75/13   Village Marquee

NM reported that the marquee had been erected, used and dismantled successfully for the Arts Festival. A private booking had been cancelled and the next date of use was for the village Raft Race on 10th August. NM reported that he had a risk assessment document ready for use. A number of points regarding the closing of panels and zipping up doors securely, to prevent wind damage were raised. BB noted that it would be useful to acquire more tent pegs. PM suggested that checking the marquee at night, during prolonged periods of use, would be beneficial.

Action: NM to contact Brennan Shell at the Sun Inn to organise an erection team for the Raft Race.

 

 

 

 

 

 

76/13. Information Management Strategy

NN reported that as he had not heard from ParishCouncil.net, despite repeated attempts, he could no-longer progress the website with that firm. NN suggested 1&1 a website host currently used by NM. NN reported that John Taylor’s website is defunct and is currently sitting on a development server. BB confirmed that the new site would be managed by the Clerk, as would the Arts Festival website. BB asked everyone to consider content and design of the new website. NN noted that we needed to consider communication with parishioners with no IT connection. BB suggested a noticeboard for High Buston. NN and NM are to form working team to progress this project.

Action: All councillors to look at websites and to provide NN and NM with a list of items they would expect to see on the website and where possible, potential suppliers; information to NN and NM by 5th August. NM to produce an ITT with a view to inviting potential suppliers to tender and NN to put together a website sitemap for the next meeting.

 

77/13 Council Matters

Councillors Cairns and Castle could not attend.

 

78/13 Reports from Sub-Committees

a)     Arts Festival

BB and the entire Parish Council passed on their thanks and appreciation to the village helpers and volunteers who worked so hard to make the Arts Festival a success. The weather was good and attendance was up, it went very well. Planning has already started for 2014. One complaint was made about the location of the Burger Van but it was noted that this was due to a parked car blocking the entrance to the Park.

 

b)    Christmas Lights

No report. Next meeting on 24th July.

 

c)     Village Maintenance

NM provided a draft risk assessment for discussion at the August meeting.

Action: BB to check it.

 

BB reported that the Parish Council is taking over payment for Ted and Michael’s wages, though Peter Leddy will remain as their on-site supervisor.

Action: BB to contact Ted and Michael’s Social Worker.

 

d)    Planning

PM reported on the planning applications received as follows:

 

13/01314/FUL The Heugh – single storey garden room extension.

No objection lodged – Planning permission granted

 

13/01554/FUL – 17 Riverside Road – single storey extension

No objection lodged

 

13/01568/FUL & 01569/CON – Tin Tin Cottage

No objection lodged.

 

13/00502/FUL – Mariners Cottage, 7 Marine Road – erection of 2nd floor roof terrace to rear and front balcony

Planning permission granted – No reply yet from Melanie Thew

 

13/01876/FUL – 16 Alnwood – single storey extension to rear

Just received.

 

e)     War Memorial

No report.

 

 

 

 

 

 

 

 

 

 

79/13. Council Communications

 

  • Invitation from Lesbury Parish Council to Broadband presentation in Lesbury Village on 8th August.
  • Local Council Review – Summer 2013 Issue
  • Community Action News – June 2013
  • Clerk’s & Council’s Direct – May 2013 and July 2013 Issues.
  • Healthwatch Northumberland – invitation to support new organisation. – Declined.

 

 

80/13. Finances

BB reported that the Arts festival would like to Clerk to attend their meetings and take minutes. This would result in an increase of hours from twenty to twenty-three. Proposed by PM, seconded by NN.

 

The Clerk provided a list of transactions to date.

 

Parish Council

Date

 

£

IN

£

OUT

21/06/13

Aurora Digital Press – Newsletter

 

105

27/06/13

Volunteers expenses – Adjustment

 

100

28/06/13

Walks Brochures

80

 

28/06/13

ITV Donation – Vera

250

 

28/06/13

Burgage Holders – Lawn Mower repairs

37.36

 

1/07/13

Greg Galeski

85

 

4/07/13

Walks Brochures

40

 

8/07/13

Clerk’s Wages and Admin

 

198.40

8/07/13

Lawn Mower Petrol

 

20

8/07/13

Hindmarsh Hall - Meetings

 

56

 

 

 

 

 

TOTAL = £8017.07 Current Account

               £6,860.45 Instant Reserve

 

Arts Festival

Date

 

£

IN

£

OUT

21/06/13

Living North Advert

 

186

21/06/13

Local Living - Gazebo

 

98.40

1/07/13

Arts Festival - Takings

570

 
   

 

 

 

TOTAL = £3992.78

 

Christmas Lights

 

Date

 

£

IN

£

OUT

14/06/13

Collection Tins

20.10

 

28/06/13

Collection Tins

37.60

 

 

TOTAL = £2513.56

 

Senior Citizens Lunch

TOTAL = £1134.36

 

 

War Memorial

 

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

 

81/13. Any Other Business

BB raised the subject of the two vacant posts on the Parish Council. It was agreed by all that a notice would go in the Parish Newsletter and a notice on the village noticeboard.

Action: BB to place notice in newsletter, Clerk to place notice on village noticeboard.

 

82/13. Date & Time Next Meeting

To note the date of the next meeting, Monday 12th August 2013, 7:30pm, The Hindmarsh Hall.

 

August 2013 Minutes

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

MONDAY 12th August 2013 at 7:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), John Hobbis (JH), Pat Murphy (PM), Nick Matlock (NM) (Vice Chair), Nick Naylor (NN), George Ternent (GT), David Denton (DD).

 

In Attendance: Hazel Eccleston (Clerk), Councillor Gordon Castle.

 

83/2013. Apologies for Absence

Apologies were received from Donald Blyth.

 

84/13 Minutes of the Previous Meeting

PM proposed the minutes of 8th July, seconded by DD. Passed by all as a true record of the meeting.

 

85/13. Matters Arising out of Minutes

a)     Film Shows in the village

Clerk reported that no further information had been received regarding film shows.

Action: Clerk to contact Jo Driscoll

 

86/13   Traffic and Highways

A discussion took place regarding the reply received from Kevin McSparron at Northumberland County Council (NCC) in relation to the installation of a dropped kerb at No.2 Peases Gardens. PM reported that the planning application had included the dropped kerb but that sections of the planning application were missing from the online site.

 

BB reported at least three traffic incidents as a result of parking on Riverside Road and suggested arranging a meeting with NCC; agreed by all to follow this up. BB suggested the Parish Council devise a strategy to deal with parking and highways matters and Councillor Gordon Castle suggested that this strategy should be discussed with NCC. Councillor Castle also suggested the Parish Councillors should attend an Area Committee meeting of NCC to raise these issues.

Action: Clerk to follow up missing sections of planning application for No.2 Peases Gardens on NCC website.

Clerk to send traffic/potholes/gullies reports to Bill Pringle and Lynne Ryan at NCC and organise a meeting to discuss these issues. Clerk to send complaint to Steve Stewart – Chief Executive, regarding lack of response to emails on these areas.

 

87/13   Playpark

JH reported that the ladder on the climbing frame should be replaced. GT reported that the chains on the ‘Burma Bridge’ and Climbing Frame have been replaced. Agreed by all that the Park will be checked. The Clerk circulated the checklist received from RoSPA to assist in checking the playpark. BB agreed that a system of checking should be devised to ensure future items of repair are not missed.

 

DD reported that fence posts required repair and that this should be budgeted in for the future.

 

GT reported that a picnic table had broken in the park and that it had been temporarily patched up but would require replacement in the winter.

Action: GT, DD and PM will check the ladder and other items raised in the RoSPA report. Clerk to send a copy of the RoSPA checklist to GT to use in checking the park. Clerk to contact Simon Rippon to quote for the fence post repairs.

 

88/13. Information Management Strategy

BB reported that he would be meeting with NM and NN before the next Parish Council meeting. NN emphasised that all Parish Councillors needed to give their input on what they wanted from the website. NM reported he was in contact with other Parish Councils on their websites, providers and experiences.

Action: BB, NN and NM to present website proposal and costs to next meeting.

 

 

 

 

 

 

 

89/13. Ferrymans Hut

GT reported receipt of an estimate but that the work was still in the planning phase and felt that late September was the best time to install the seats. GT reported that the bases are in progress and the seats will be shortened when this is done.

 

90/13 Council Matters

Councillor Castle thanked the Parish Council for inviting him and assured those present that both he and Councillor Heather Cairns would endeavour to give their best advice to the Parish. Councillor Castle noted that he was aware that problems such as parking were high on our agenda.

 

91/13 Reports from Sub-Committees

a)     Arts Festival

BB reported a start had been made on planning for next year’s festival. The committee was in a good financial position and able to put on a festival. The date for next year’s festival had been brought forward to take account of the WWI memorial events.

 

b)    Christmas Lights

The Clerk reported that a test day would take place on September 1st and build nights would commence on 5th September. A meeting and stock take had taken place on 24th July and the committee were in a position to start buying much needed equipment.

 

c)     Village Maintenance

DD reported that the repair to the dog waste bin on Riverside Road was in hand. DD also noted that some of the seats in the village required maintenance. BB noted that the money taken to maintain the seats was for whilst it was possible to maintain them.

 

PM reported on behalf of DB, that ‘Lover’s Walk’ is overgrown. BB noted that this was the Duke’s land. GT reported that the walk had been cut back before the Raft Race.

 

BB noted that he had received a report that three of the Ladies Public Toilets were out of order.

 

BB noted that the bus shelter roof next to the Hindmarsh Hall was in a state of disrepair and that the Parish Council had been assured that the bus shelter would be passed over to us for maintenance in good repair.

Action: DD and NM to survey the seats and repairs required and report back to next meeting. Clerk to include the toilet repairs in her report to Bill Pringle at NCC. Clerk to contact NCC regarding the bus shelter roof.

 

BB reported that the Ted and Michael no-longer carry our volunteer work for the Parish. Due to ill-health and other commitments. On behalf of the Parish Council, BB extended his thanks for all their hard work. BB noted that Shian Hartshorn had donated a hosepipe to the village and was organising teamm of volunteers but the work of cutting the grass, especially in Dr Joys Garden needed to be addressed. GT felt the grass cutting could be managed until next year.

 

d)    Planning

PM reported on the planning applications received as follows:

 

Alnmouth Parish Council Recommendations

13/01876/FUL – 16 Alnwood

Single storey rear extension. Balcony and re-model front entrance lobby – No objection.

 

13/02022/FUL – 33 Northumberland Street

Additional extension to rear of property. – No objection.

 

13/01847/FUL – 4 Shepherds Hill

Garden Room and New Garage/Store – Concerns regarding alteration to/reduction of parking.

Action: PM to ask Planning Department to investgate potential parking issues.

 

13/02200/FUL – Pan Leazes

Alteration of garage to two storey. – No objection.

 

13/02201/FUL – Pan Leazes

Garden Summerhouse – No objection.

 

13/02210/LBC - 8 Lovaine Terrace

Internal alterations – No objection

 

Northumberland County Council (NCC) Decisions

13/01554/FUL – 17 Riverside

Conservatory – Passed by NCC

Action: Clerk to post details of planning applications received on noticeboard on a weekly basis.

 

e)     War Memorial

No report.

 

92/13. Council Communications

  • Several copies of a newsletter from Northumbria Healthcare giving details of healthcare in Alnwick and Rothbury
  • The Trust Magazine – from the Prince’s Trust

 

93/13. Finances

The Clerk reported that the external audit report had been received from BDO. One fine had been received due to insufficient explanation of increase in expenditure. GT proposed acceptance of the Annual Return, JH seconded. All in favour.

 

The Clerk provided a list of transactions to date.

 

Parish Council

Date

 

£

IN

£

OUT

8/07/13

RoSPA Playsafety

 

92.40

8/07/13

VAT Reclaim

725.52

 

11/07/13

NCC Walks Brochures

60.00

 

19/07/13

Post Office Walks Brochures

40.00

 

23/07/13

Aurora Digital Print

 

185

1/08/13

Greg Galeski

85

 

12/08/13

Auror Digital Print

 

105

12/08/13

John Hobbis – Petrol for Mower

 

20.01

12/08/13

Shian Hartshorn – Tubs Plants

 

54.48

12/08/13

Shian Hartshorn – Dr Joy’s Garden

 

21.00

12/08/13

BDO LLP – External Audit

 

282

12/08/13

Clerk’s Wage and Admin Costs

 

196.40

12/08/13

RoSPA Checklist

 

36

TOTAL = £7598.01 Current Account

               £6,860.45 Instant Reserve

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Arts Festival

Date

 

£

IN

£

OUT

08/07/13

VAT Reclaim

391.44

 

08/07/13

Post Office Staff Costs

 

65.25

08/07/13

NEED Bus

 

187

19/07/13

Burgage Holders Donation

250

 

23/07/13

Hague Music

 

200

23/07/13

Avril Huntly

 

150

23/07/13

Hugh Dunford – Music

 

140

23/07/13

JJR Cleaning

 

60

24/07/13

Cash Deposit

1,065.00

 

24/07/13

Cheques x 10 Artist Commission

1,116.00

 

24/07/13

Blackshaws Garage Donation

250

 

24/07/13

Artist Commission

10

 

24/07/13

Cheques x 10 Artist Commission

442.43

 

24/07/13

Cheques x 10 Artist Commission

662.15

 

24/07/13

Clerk’s Wage Contribution

 

26.76

 

TOTAL = £6688.79

 

Christmas Lights

Date

 

£

IN

£

OUT

08/07/13

VAT Reclaim

50.79

 

TOTAL = £2564.35

 

Senior Citizens Lunch

TOTAL = £1310.24

 

War Memorial

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

 

94/13. Any Other Business

The Clerk reported interest from one person in being co-opted as a Parish Councillor.

DD suggested some training was required by the Marquee erection team.

The Clerk reported from the recent ‘Broadband’ meeting in Lesbury and encouraged everyone to sign up; John Copper from NCC is willing to host an event in Lesbury/Alnmouth or both. NM has sign-up postcards in the Post Office and the Clerk has a poster for the noticeboard.

Action: Clerk to circulate email expressing interest as a Parish Councilor to all.

            DD to publicise the forthcoming ‘Beachwatch’ in the Parish Newsletter etc.

            NM to contact Marquee erection team prior to the Church Fete.

 

 

82/13. Date & Time Next Meeting

The date of the next meeting was set for, Tuesday 10th September 2013, 7:30pm, The Hindmarsh Hall.

 

September 2013 Minute

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

MONDAY 10th September 2013 at 7:30PM in the HINDMARSH HALL

 

Present: John Hobbis (JH), Pat Murphy (PM), Nick Matlock (NM) (Vice Chair), George Ternent (GT), David Denton (DD), Donald Blythe.

 

In Attendance: Hazel Eccleston (Clerk), Councillor Heather Cairns.

 

In the absence of the Chairman, Councillor Nick Matlock (Vice Chair) chaired the meeting.

 

96/2013. Apologies for Absence

Apologies were received from Bill Bourne (Chairman), Nick Naylor and Gordon Castle.

 

97/13 Minutes of the Previous Meeting

PM proposed the minutes of 12th August, seconded by GT. Passed by all as a true record of the meeting.

 

98/13. Matters Arising out of Minutes

a)     Playpark

NM noted the ladder on the climbing frame was loose. GT agreed to remove the ladder pending repairs.

 

GT reported that the swinging logs had been removed from the climbing frame and would be re-attached when new wood had been obtained to repair them. GT passed an invoice to the Clerk for parts. Agreed by all to pay invoice.

 

The Clerk passed a safety checklist to GT for future use. DB agreed to assist with monthly checks on the playpark.

 

The Clerk reported that Simon Rippon had been asked to provide a quotation to repair the fence posts. GT suggested a quote should be obtained to replace the whole fence. Clerk to ask Simon Rippon for a quote and NM to obtain a second quote.

 

The broken picnic tables will be discussed at the October meeting.

Action: GT to remover ladder from climbing frame with a view to repair.

             GT and Clerk to construct a specification to replace the fence.

 

b)    Traffic & Highways

Responses had been received by the Clerk from Bill Pringle, Lynne Ryan and Jim Long on all of the traffic and highway issues. These reponses had been circulated and the Clerk read them out at the meeting.

Action: Clerk to contact Jim Long and remind him of his promise to draw up proposals for traffic

safety measures. Heather Cairns to suggest that a future Area Committee meeting should be held in Alnmouth. DD to update his ‘Potholes & Gullies’ Report to take recent work into account.

 

c)     Ferryman’s Hut

DB reported that he and GT had decided on the location of the seats and Simon Rippon now just needed to install them. GT noted that the existing seat required a new base.

 

99/13 Co-option of New Parish Councillors

The Clerk had previously circulated two applications for the two vacant places on the Parish Council. It was decided unanimously to accept both applications as follows:

 

Kevin MacHugh – proposed by PM, seconded by DD – All in favour

Jill Brown – proposed by DD, seconded by DB – All in favour

Action: Clerk to write to both applicants and inform them of their successful applications.

 

100/13 World War I Memorial events 2014

PM proposed that the Parish should recognise the centenery of WWI in some way.

Action: Clerk to contact Jack Ross, the WI and Alnwick Council to see what events are being organised and how we can get involved. DD to contact Bill Foot and Dave Easton.

 

101/13 Information Management Strategy

NM confirmed that a meeting had been held with NN and a strategy and platform agreed upon. The recommendation was made to proceed with the web providers 1&1 for the Parish Council and Arts Festival. Areas such as transfer of material still require discussion and budgeting. GT confirmed that the Hindmarsh Hall and Burgage Holders will be present on the new website.

Action: NM to meet with NN to progress the website and report back to the next meeting.

 

102/13 Council Matters

HC reported that Lesbury Parish Council were involved with a speedwatch scheme and asked if Alnmouth were interested in getting involved in such as scheme. PM noted that NCC had promised speed cables on Shepherds Hill.

Action: HC to sent Speedwatch contact details to the Clerk.

 

103/13 Public Contribution

No member of the public attended.

 

104/13. Reports from Sub-Committees

a)     Arts Festival

The Clerk reported that the poster campaign was underway and the committee were already planning for the 2014 festival.

 

b)    Christmas Lights

The Clerk reported that a successful test day had been held on 1st September and building of/repairs to lights was already underway. The committee is actively searching for a provider of two 20ft Christmas Trees and welcomed any information about potential suppliers. A coffee morning is to be held on 19th October in the Hindmarsh Hall.

 

c)     Village Maintenance

DD noted that NM had circulated a detailed report on the condition of the memorial benches in Alnmouth Parish. As repairs had not been budgeted for, the item will be discussed at the next meeting; NM also agreed to include picnic tables in Peases Park in his report. The Clerk reported a request for a new bench.

 

The Clerk reported that NCC were looking into the request for repairs to the bus stop adjacent to the Hindmarsh Hall. DD and NM noted that the Shepherds Hill bus stop was in a poor state of repair and needed cleaning.

Action: Clerk to add Memorial Benches as an agenda item for the next meeting. Clerk to respond to request for a new bench and inform applicant of ongoing work in this area. NM to update his report and include picnic tables. DD and DB to obtain quotes for the repair and cleaning of the Sheperds Hill bus stop and the Clerk to contact ARRIVA.

 

d)    Planning

PM reported on the planning applications received as follows:

 

Alnmouth Parish Council Recommendations

13/02201/VARYCO – Pan Leazes Garage – No objection

 

13/02210/LBC – 8 Lovaine Terrace – No objection

Listed Building consent.

 

For Discussion

13/01847/FUL – 4 Shepherds Hill

Rear garden room extension and demolition of garage with erection of larger garage and store.

 

13/02323/VARYCO – The Saddle

 

Northumberland County Council (NCC) Decisions

12/03265/FUL – Allotment Development – Passed

 

12/03320/VARYCO – Boys Club

Removal of condition re: holiday occupation – Passed

 

13/01876/FUL – 16 Alnwood – Passed

 

e)     War Memorial

DD reported that work has started on the new pillars and the road signs have been removed.

 

105/13. Council Communications

The Clerk reported the receipt of the following communications:

  • Request for memorial bench from Vicky Graham – Clerk to respond as discussed in 104/13 c.
  • The Clerk magazine (September)
  • LCR magazine (Autumn 2013)
  • Clerks and Councils Direct newsletter

 

106/13. Finances

The Clerk reported that the Burgage Holders had asked if the Parish Council would look into an increase in the Beach Cleaner’s hours for next peak season. For discussion at next meeting.

 

The following invoices were presented:

Parish Council

  • £20 - John Hobbis - petrol for lawn mower – agreed by all
  • £185 - Aurora Digital Print – Parish newsletter – agreed by all
  • £7.20 – H. Eccleston – stamps – agreed by all
  • £223.16 – H. Eccleston Wages/Admin – agreed by all

Arts Festival

  • £45.58 – M. Mavromichaelis – Equipment costs – agreed by all
  • £98.40 – Local Living – Gazebo Hire – agreed by all
  • £300 – Hindmarsh Hall Hire charge – agreed by all

Christmas Lights

  • £476.95 – TLC lighting equipment – agreed by all

 

The Clerk provided a list of transactions to date.

 

Parish Council

Date

 

£

IN

£

OUT

28/08/13

Dr Joy’s Garden Transfer

21.00

 

1/09/13

Greg Galeski

85.00

 

3/09/13

Walks Brochures

80.00

 

10/0-9/13

Clerk’s Wage and Admin

 

196.40

TOTAL = £7587.61 Current Account

               £6,860.45 Instant Reserve

 

Arts Festival

Date

 

£

IN

£

OUT

12/08/13

Howick Village Hall Trust – Table Loan

 

50.00

28/08/13

Cash Deposit

95.00

 

28/08/13

D.L.Howe

15.00

 

28/08/13

7 Cheques

299.35

 

31/08/13

Local Living – Gazebo Hire

 

98.40

31/08/13

Hindmarsh Hall

 

300.00

10/09/13

Clerk’s Wage Contribution

 

26.76

 

TOTAL = £6688.79

 

 

 

 

 

 

 

Christmas Lights

Date

 

£

IN

£

OUT

31/08/13

TLC Lighting Equipment – H. Eccleston

 

476.95

3/09/13

Donation – Marjorie Mountain

10.00

 

3/09/13

Collection Box

11.77

 

TOTAL = £2564.35

 

Senior Citizens Lunch

TOTAL = £1310.24

 

War Memorial

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

 

107/13. Any Other Business

DD reported that Beach watch would take place on 21st and 22nd September and would be carried out by the Marine and Conservation Trust.

JH raised the Parish Council’s involvement with the Senior Citizens Lunch 2013.

Action: Clerk to place the Senior Citizens Lunch on the agenda for the next meeting.

 

108/13. Date & Time Next Meeting

The date of the next meeting was set for, Tuesday 22nd October 2013, 7:30pm, The Hindmarsh Hall.

 

October 2013 Minutes

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

MONDAY 22nd October 2013 at 7:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), John Hobbis (JH), Pat Murphy (PM), Nick Naylor (NN), Nick Matlock (NM) (Vice Chair), David Denton (DD), Donald Blythe, Jill Brown (JB).

 

In Attendance: Hazel Eccleston (Clerk), Councillor Gordon Castle.

 

Before the meeting commenced Ian Robson and Jessica Turner from AONB gave a presentation about their new management plan and their policy to support their statutory duty to conserve designated landscape. The Parish Council agreed to assist by providing details of residency and holiday lets etc. A ‘Sustainable Tourism Plan’ has been produced and the consultancy on this ends on 15th December 2013. Copies of this are available from AONB and the Clerk.

 

109/2013. Apologies for Absence

Apologies were received from George Ternent, Kevin McHugh.

 

110/13 Minutes of the Previous Meeting

PM proposed the minutes of 12th September, seconded by DD. Passed by all as a true record of the meeting.

 

98/13. Matters Arising out of Minutes

 

a)     WWI Memorial Events

The Clerk reported that she had been in contact with Jack Ross and he was not aware of any special events to mark the centenery of WWI. However the War Memorial will be re-dedicated.

Action: Clerk to contact persons in Alnwick responsible for such events and find out what they are doing.

 

b)    Traffic & Highways

BB reported that he had met with Neil Snowdon from NCC. A number of suggestions were made, including: parking bays on Shepherds Hill, moving the give way signs on the Duchess Bridge and the extension of double yellow lines on Riverside Road. Neil Snowdon has agreed to report back the Parish Council with a parking plan. BB noted that placing of ‘double yellow lines’ half-way down Riverside Road had not been suggested.

Action: Gordon Castle agreed to investigate a statement that Northumberland Street was to be re-surfaced, made in 2012 and to liaise with Neil Snowdon regarding ‘double yellow lines’ on Riverside Road.

 

The Clerk reported that Peter Annett had met with Lee Baxter, the Highways Inspector regarding the disturbance from traffic outside Friary Gardens. BB noted that the relevant repairs had been made. JH noted that the ‘keep clear’ signs needed to be repaired.

Action: Clerk to contact NCC regarding ‘Keep Clear’ signs.

 

112/13 Playpark

The work specification for repairs to the fence in the park was discussed. JH suggested that the lawn mower was due a service.

Action: Clerk to contact Simon Rippon to establish repairs to be made. Clerk to speak to GT about lawn mower service details.

 

113/13 Health and Safety

BB noted that it was important that Health and Safety regulations were observed and reported that he had produced a document for use of the lawn mower, which covered all of the relevant areas. BB also noted that it was important that Parish Council sub-committees, who were involved in activities such as erecting Christmas Lights, were aware of and adhered to safety regulations also.

Action: Councillors to consider Health and Safety document and to vote on acceptance at next meeting.

 

 

 

 

 

114/13 Beach Cleaner

The Clerk reported that The Burgage Holders of Alnmouth had suggested an increase to the Beach Cleaner’s hours in off-season and the 2014 high season. The Parish Council felt that this was a worthwhile activity, however, as the increase would result in a 100% increase in the money spent on this activity by the Parish Council it was agreed to seek further details.

Action: Clerk to ask the Burgage Holders for more details of the exact contribution required and hours to be worked.

 

115/13 Information Management Strategy

NM confirmed that the Parish Website was available to view on www.alnmouthparishcouncil.org.uk NN asked the Parish Council to view the website and provide comments or suggestions.

Action: All to provide NN with comments. NN to report back on progress to next meeting.

 

116/13 Council Matters

Councillor Gordon Castle reported that, as chair of the Rural Infrastructure Streetcare, Infrastructure and Culture (Rural) Working Group, he was concerned with how well NCC is prepared for winter. Councillor Castle also commented on the provision of Broadband in the locality and distributed a map illustrating current broadband provision in the area. NM asked everyone to sign the cards provided in the Post Office to request broadband in the area. Councillor Castle noted that he would be able to provide funding for additional double yellow lines on Riverside Road but could not speed up the consultation process.

Action: Parish Council to provide Councillor Castle with details of exactly where the double yellow lines were required.

 

117/13 Public Contribution

No member of the public attended however, the Clerk reported a request for contributions to the re-wiring of the St John’s Church which had been passed on to her by John Galbraith.

Action: Clerk to ask Mr Galbraith to set out the request in writing and include details of other funding sources.

 

104/13. Reports from Sub-Committees

a)     Arts Festival

BB reported that the poster campaign finished this week and a winner would be announced in the Parish Newsletter.Planning for the 2014 festival was progessing well.

 

b)    Christmas Lights

The Clerk reported that the recent coffee morning had gone well. The switch-on date would be in the next Village Newsletter.

 

c)     Village Maintenance

DB reported that he had cleaned the bus stop on Shepherds Hill and was in the process of obtaining quotes for repairs. The Clerk reported no action on the Hindmarsh Hall bus stop. DD reported that he had repaired the dog waste bin on Riverside Road? BB noted that the dog waste bin on Shepherds Hill needed replacing.

Action: DB to bring quotes for repairs to bus stop to the next meeting and to check the electric light on the bus stop. Clerk to chase up NCC over repairs to Hindmash Hall bus stop. Clerk to obtain quote for replacement dog waste bin.

 

d)    Planning

PM reported on the planning applications received as follows:

 

Alnmouth PC Recommendations

13/02195/VARYCO        Methodist Church          No objection

 

13/02323/VARYCO        The Saddle                   Unclear as to what accomodation would be provided and

                                                                             parking is potentially not sufficient.

 

NCC Decisions

13/02210/LBC                8 Lovaine Terrace          Permission granted

 

13/01847/FUL                4 Shepherds Hill            Permission granted

 

 

 

Applications

13/03015/FUL                Foxton Road – Extension                      No objection

 

13/03140/PRU TPO        17 Alnwood – pruning of Beech tree       No objection

 

e)     War Memorial

DD reported that the paving has now been replaced and both columns replaced. All work is now done barring some paint-work. NM reported that some wrought-iron work needed to be repainted. It was decided to contact an appropriately qualified person to carry out this work. BB thanked all those involved in the work and all those who contributed, on behalf of the Parish Council.

 

f)      Senior Citizens’ Christmas Lunch

Clerk reported that she had updated the Committee on their account balance, at their request. BB noted that the committee now need to fix a date and attention neededto paid to the wording of the invitation so that there was no confusion about who culd attend. BB noted that Parish Councillors were expected to help out on the day.

 

105/13. Council Communications

The Clerk reported the receipt of the following communications:

 

  • Request for a memorial bench – email from Vicky Graham –

Action: NM to establish who the benches belong to with a view to contacting the owners.

  • NCC – Local Plan Core strategy – Notice of proposed consultation – 20th November Alnwick Council Chamber, Clayport St. (6.30-8.30pm)
  • Tyne & Wear Playground Maintenance and Inspection Course
  • Avonline Satellite Broadband – Offer to demonstrate services.
  • Community Action Northumberland – Annual Report
  • CAN News
  • GRACE Northumberland Rape Crisis – Leaflets and poster

 

106/13. Finances

The Clerk reported that the Burgage Holders had asked if the Parish Council would look into an increase in the Beach Cleaner’s hours for next peak season. For discussion at next meeting.

 

BB noted that in 2012 the Parish Council had made a donation of £500 to The Alnwick Playhouse. BB proposed that the 2013 donation of this amount should be made to the NTC, PM seconded – six in favour, two abstentions.

 

The following invoices were presented:

Parish Council

Poppy Wreath - £19

SLCC Subscription - £75

Textbook for Clerk - £63

Clerk’s Wage – 196.40

Playpark Repairs - £22.28

Lawnmower Repairs - £154.83

D. Denton – Village Maintenance - £71

 

Arts Festival

Website - £90.89

Clerk’s Wage Contribution - £26.76

 

Dr Joy’s Garden

Installation of Seats - £380

 

Christmas Lights

Coffee Morning Supplies - £13.96

Raffle Tickets - £6.57

 

The Clerk provided a list of transactions to date.

 

 

 

Parish Council

Date

 

£

IN

£

OUT

10/09/13

Precept

5,700

 

10/09/13

H. Eccleston - Stationery

 

7.20

10/09/13

H. Eccleston – clerk’s wage and expenses

 

196.40

10/09/13

Aurora D.P. - Newsletter

 

185.00

10/09/13

J. Hobbis – Petrol - Mower

 

20.01

18/09/13

G. Ternent – Wood – Playground repairs

 

41.86

18/09/13

J. Hobbis – Petrol - Mower

 

20.01

24/09/13

Ted Middlemiss – Volunteer expenses

 

13.00

24/09/13

M. Sissons – Volunteer expenses

 

65.00

24/09/13

H. Eccleston – Printer ink

 

54.98

25/09/13

Lloyd’s – Lawn Mower repair

 

53.03

30/09/13

Aurora D.P.

 

105.00

TOTAL = £12,328.40 Current Account

               £6,860.45 Instant Reserve

 

Arts Festival

Date

 

£

IN

£

OUT

10/09/13

Contribution to Clerk’s wage

 

26.76

10/09/13

M. Mavromichaelis – equipment

 

45.58

18/09/13

Hindmarsh Hall - Meetings

 

16.00

30/09/13

P. Willitts - Artist

41.00

 

TOTAL = £6614.12

 

Christmas Lights

TOTAL = £2564.35

 

Senior Citizens Lunch

TOTAL = £1310.24

 

War Memorial

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

 

107/13. Any Other Business

No further business.

 

108/13. Date & Time Next Meeting

The date of the next meeting was set for, Tuesday 12th November 2013, 7:30pm, The Hindmarsh Hall.

 

November 2013 Minutes

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

MONDAY 12th November 2013 at 7:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), John Hobbis (JH), Pat Murphy (PM), Nick Naylor (NN), Nick Matlock (NM) (Vice Chair), David Denton (DD), Donald Blythe, Jill Brown (JB), George Ternent (GT), Kevin McHugh (KM).

 

In Attendance: Hazel Eccleston (Clerk), Councillor Gordon Castle.

 

 

123/2013. Apologies for Absence

Apologies were received from County Councillor Heather Cairns.

 

124/13 Minutes of the Previous Meeting

NN proposed the minutes of 22nd October, seconded by JH. Passed by all as a true record of the meeting.

 

125/13. Matters Arising out of Minutes

 

a)     WWI Memorial Events

The Clerk reported that she had contacted the Alnwick team but had not yet received a response.

Action: Clerk to contact persons in Alnwick responsible for such events and find out what they are doing.

 

b)    Traffic & Highways

County Councillor Gordon Castle reported that Northumberland Street and Alnmouth were not on the schedule for road re-surfacing in 2014. The Clerk reported that the damage to the bus stop had been reported to the police and that she was in contact with NCC regarding making safe the electrics and removal of the damaged bus stop.

Action: Clerk to contact Dale Rumney at NCC to investigate re-surfacing of Northumberland Street.

 

126/13 Playpark

Clerk reported that the work specification for repairs to the fence in the park had been sent to Simon Rippon and she was awaiting a response. BB noted that the work would probably cost in excess of £500 and so at least three quotes should be obtained.

Action: Clerk to contact Simon Rippon and two others for quotes to repair the fence. DD to supply details of a contrator to repair the fence.

 

127/13 Health and Safety

BB noted that it was important that Health and Safety regulations were observed and reported that he had produced a document for use of the lawn mower.

Action: Councillors to consider Health and Safety document and to vote on acceptance at next meeting.

 

128/13 Beach Cleaner

The Clerk reported that The Burgage Holders of Alnmouth had voted to pay the Beach Cleaner for four hours work per week, during the off-season from their own funds but welcomed any contribution from the Parish Council. An invoice for this summer’s beach cleaning, including the additional hours agreed to, will be forthcoming.

 

129/13 Dog Waste Bins

Clerk had requested a quote from Glasdon UK and was awaiting a reply

Action: Clerk to chase up quote.

 

130 Memorial Benches

NM had concluded his review of the Memorial Benches which are the responsibilty of the Parish Council. Only one bench had been found to be in a state of disrepair and the family concerned had repaired it. GT noted that Ruth Forman would like a plaque on her family’s seat and would like to remove the bench from her old family home in the village; BB agreed that a plaque is permitted and the seat can be placed in storage. General discussion of policy concluded that if a bench requires repair and the family can be contacted, they should be. Also, any requests for memorial benches should follow the guidelines that residents come first and any other requests are considered on a first come/first served basis.

Action: Clerk to respond to list of requestors that currently, no space is available for benches.

131/13 Information Management Strategy

BB noted he was impressed with site. NN reported that he is still populating the site and is awaiting responses from various parties.

Action: All to provide NN with comments. NN to report back on progress to next meeting.

 

132/13 Council Matters

Councillor Castle reported that the site visit to 33 Northumberland Street on 19th November is, pending a decision on the planning application in December. Councillor Castle also reported that NCC are looking at multi-waste collection charges.

 

133/13 Public Contribution

No member of the public attended.

 

134/13. Reports from Sub-Committees

a)     Arts Festival

BB reported that the poster campaign had gone very well and a worthy winner had been selected. Applications from artists are higher than last year with a large number of new artists applying. BB confirmed that the committee will be contacting local businesses regarding sponsorship. BB confirmed that plans are being developed to use surplus funds as part of an outreach programme with local schools.

 

b)    Christmas Lights

The Clerk reported that lights building and repairs had gone well and the team were currently putting the displays in place around the village.

 

c)     Village Maintenance

DB reported that the new seats were in place beside the Ferryman’s Hut. BB noted that some tubs were looking a bit worn and would require replacement at some point. BB reported that Shian Hartshorn is considering running the ‘Secret Garden’ event again in 2014.

 

d)    Planning

PM reported that no new applications had been received but the progress on current applications was as follows:

 

NCC Decisions

13/02200?FUL               Pan Leazes Summerhouse         Granted

 

13/02695?VARYCO        Methodist Church                      Granted

 

NCC Notifications

13/02022           33 Northumberland Street          Application Heard 7th November 2013

                                                                        Site Visit 19th November 2013

 

13/02323/VARYCO        The Saddle                   Application Withdrawn

 

BB noted that three complaints had been received about the development ongoing at the rear of Shepherds Hill. Councillor Castle outlined the procedure for informing residents about planning appplications and the opportunities to object.

 

e)     War Memorial

BB recorded the thanks of the Parish Council for all of the hard work put into the restoration of the War Memorial by Jack Ross and his team. The Clerk reported progress has been good and she will be assisting Mr Ross with the completion of the grant application to the War Memorials Trust. DB asked if it was possible to put a traffic calming post in place to protect the War Memorial from damage as this had been done for listed buildings in the past. GT noted that arrangements needed to be made to cut grass on the War Memorial (and Dr Joys Garden) now that Ted and Michael have left.

Action: Clerk to contact Bill Pringle at NCC regarding traffic calming post for the War Memorial. GT to look into grass cutting and report back.

 

f)      Senior Citizens’ Christmas Lunch

BB reported that a date has been set of 12th January. All Parish Councillors are expected to attend to assist with serving and washing up.

 

135/13. Council Communications

The Clerk reported the receipt of the following communications:

 

  • Defibrilator Giftshop – contacted to ask if we require a defibrilator – agreed by all that this was already in place in Hipsburn first school.
  • War Memorials Trust Issue 59 (November 2013)
  • Northumberland Fire & Rescue Service – Letter regarding re-location of Alnwick Fire Station
  • Clerk’s and Councils Direct Issue 90
  • The Clerk, Vol.44, issue 6
  • Grace House – request to sell raffle tickets – unable to sell tickets but Councillors welcome to buy them.

 

106/13. Finances

The following invoices were presented:

 

Parish Council

The Clerk reported a request for a contribution to the re-wiring of St. John’s Church. Agreed by all to pledge £250 under section 137, payable on 1st April, in the 2014/15 financial year.Councillor Castle reported that would also pledge £2,000 at the same point.

 

Great North Air Ambulance – request for grant - £100 proposed by NN, seconded by PM – All in favour.

 

Precept – The annual request to set the precept has been received. BB to formulate a budget for 2014/15 and bring to next meeting for discussion and aproval.

Action: Clerk to write to Mike Buckley to inform him of pledge to St John’s and Great North Air Ambulance with donation.

 

Clerk’s Wage and Expenses October - £196.40

 

Arts Festival

Clerk’s Wage and Expenses October - £26.76

 

Christmas Lights

TLC – Equipment - £224.70

 

The Clerk provided a list of transactions to date.

 

Parish Council

Date

 

£

IN

£

OUT

22/10/13

Royal British Legion – Poppy Wreath

 

19.00

22/10/13

SLCC – Textbook for Clerk

 

63.00

22/10/13

SLCC – Subscription

 

75.00

22/10/13

Lloyd’s – Lawn Mower Service/Repairs

 

154.83

22/10/13

G. Ternent – Playground Repairs

 

22.28

22/10/13

Clerk’s Wages and Admin

 

196.40

22/10/13

D. Denton – Village Maintenance

 

71.00

3/11/13

Greg Galeski

85

 

6/11/13

Aurora D.P. - Newsletter

 

105

6/11/13

Shian Hartshorn – Plants

 

42.38

6/11/13

Jill Brown - Fireworks

 

75.00

TOTAL = £10,761.26 Current Account

               £6,860.45 Instant Reserve

 

Walks Brochures

TOTAL = £731

 

 

 

 

Arts Festival

Date

 

£

IN

£

OUT

22/10/13

Clerk’s Wage Contribution

 

26.76

22/10/13

T. Collinson - Website

 

90.89

25/10/13

Shilbottle First School - Grant

 

250

25/11/13

Warkworth First School

 

250

25/11/13

Hipsburn First School

 

250

12/11/13

Donation

100

 

12/11/13

Sponsors x 3

120

 

TOTAL = £5,966.47

 

Christmas Lights

Date

 

£

IN

£

OUT

25/10/13

TLC Lights Equipment

 

269.64

12/11/13

Donation x 2

30.00

 

TOTAL = £2,189.95

 

Senior Citizens Lunch

Date

 

£

IN

£

OUT

24/10/13

Fundraising

300

 

12/11/13

Donation x 2

25.00

 

TOTAL = £1635.24

 

War Memorial

TOTAL = £1,666.83

 

The above amounts are based on figures available to the clerk at the time of compilation.

 

107/13. Any Other Business

GT asked for a progress report on the improvements to the Lifeboat houses. BB reported that an invitation to tender was ready for the Clerk to send out. BB noted that the large boathouse needed to be made birdproof. BB reported that Northumberland Estates have started to clear the allotment site.

 

NN asked if road safety during the Armistice Day Service at the War Memorial was Parish Council responsibility. It was concluded that it was not and the committee organising the service would need to organise stewards or road closures.

Action: NN to liaise with the Royal British Legion.

 

NN noted that NCC were sending out emails marked ‘Protect’ and noted it was not correct procedure to re-distribute such messages.

Action: Councillor Castle to investigate NCC policy on this area.

 

NN noted that funds were available from NCC to formulate a Neighbourhood Plan. Councillor Castle suggested the Parish Council ask NCC to speak at a Parish meeting about this area.

 

108/13. Date & Time Next Meeting

The date of the next meeting was set for, Tuesday 10th December 2013, 7:30pm, The Hindmarsh Hall.

 

December 2013 Minutes

ALNMOUTH PARISH COUNCIL

MINUTES OF MEETING

 

TUESDAY 10th December 2013 at 7:30PM in the HINDMARSH HALL

 

Present: Bill Bourne (BB) (Chair), Pat Murphy (PM), Nick Naylor (NN), Nick Matlock (NM) (Vice Chair), David Denton (DD), Donald Blythe, Jill Brown (JB), Mac McHugh (MM), George Ternent (GT).

 

In Attendance: Hazel Eccleston (Clerk), Councillor Gordon Castle.

 

139/2013. Apologies for Absence

Apologies were received from Councillor John Hobbis and County Councillor Heather Cairns.

 

140/13 Minutes of the Previous Meeting

DD proposed the minutes of 12th November, seconded by MM. Passed by all as a true record of the meeting.

 

141/13. Matters Arising out of Minutes

a)     Bus Shelter on Shepherds Hill

BB outlined the history of the collision and damage to the bus shelter on Shepherds Hill. The Clerk reported that she had received a letter from Northumbria Police to state that the case was now closed due to lack of evidence. BB reported that three witnesses have now come forward and are willing to give written statements. The Clerk reported that the damaged shelter had now been removed and the Parish Council would be invoiced by NCC for its removal. A discussion followed regarding the options open to the Council. NN advised that a replacement bus shelter could be obtained for a lower price than the quote received from NCC and that solar lighting should be considered as part of the Councils’ eco green responsibilities.

Action: BB to gather witness statements and with NM to request an interview with Bill Pringle –Senior NEAT Team Leader for Northumberland County Council (NCC).

 

142/13 Playpark

The Clerk reported that she has contacted Simon Rippon to arrange an inspection of the park fence, following the storm. BB noted that any estimate should include recovery of as much of the existing fence as possible. BB reported that Ted has started removing brushwood and that he should be paid for his work. DB noted that the village should be cleared of debris following the storm.

Action: Clerk to report back on inspection of park fence and to establish what payment is necessary to Ted. Clerk to obtain equipment from NCC for a clear-up of the village on Saturday 14th and to place posters to call for volunteers.

 

143/13 TWPA Course

NM reported back from the playpark inspection course he had attended. NM noted that there is no statutory requirement to inspect the playpark but it is good practice is to do so weekly. NM is now qualified to inspect the playpark and will use the checklist obtained from RoSPA.

Action: Clerk to provide NM with checklist.

 

144/13 Health and Safety

BB suggested that a policy document should be formed for inspection of the park, mowing grass etc. BB has already produced a document covering risk assessment and the operating procedure for use of the lawn mower.

Action: All to bring ideas to February meeting.

 

145/13 Dog Waste Bins

The Clerk had obtained a quote of £95.74 for a FIDO25 dog waste bin from Glasdon UK. When ordering it is necessary to state if wall or post mounted fitting are required.

Action: NM to check which bin (if any) requires replacement.

 

146/13 Information Management Strategy

BB reported that the website has now been built by NN and is ready to be populated with data/photographs. BB circulated copies of the text he had written and asked for comments to be returned to him.

Action: All to provide BB with comments by 20th December.

 

 

 

 

147/13 Council Matters

GC reported on the dead seals found on the beach and noted that removal of these animals was not NCC responsibility. The Clerk noted that the dead seals had been reported to Northumberland Estates. GC reporetd back on the issue of ‘Protect’ marked emails, raised by NN at the November meeting. The issue has been reported to NCC but no final decision has been made. GC also reported that Northumberland Street is not on the road re-surfacing schedule for 2014.

Action: Clerk to report the dead seals to Burgage Holders.

 

148/13 Public Contribution

No member of the public attended.

 

149/13. Reports from Sub-Committees

a)     Arts Festival

No report.

 

b)    Christmas Lights

The Clerk reported that the recent switch on had gone extremely well and Andrew Baxter had raised a record amount of money. Everyone had enjoyed themselves.

 

c)     Village Maintenance

GT asked if a memorial seat could be placed at the site of the former bus shelter on Shepherds Hill. BB noted that it would be best to wait until the issues surrounding the shelter had been resolved first. NN noted that the Bailiffgate Museum had a seat they could donate.

 

d)    Planning

PM reported on the planning applications received as follows:

 

NCC Decisions

13/02022/FUL - 33 Northumberland Street – Rear Lounge Extension - GRANTED

 

13/03140/PRUTPU - 17 Alnwood Tree Preservation Order - GRANTED

 

e)     War Memorial

The Clerk reported that the stonemason had been paid and that the grant from the War Memorial Grants Commission was pending.

 

f)      Senior Citizens’ Christmas Lunch

BB reported that the invitations had been printed and would be distributed in the next few days.

 

150/13. Neighbourhood Plan Core Strategy

GC noted that the current plans/core strategy, which included proposals to build more houses in Northumberland, did not really affect Alnmouth, as there was little area left to develop. The Clerk and PM noted that the documents sent out by NCC were being circulated around the Councillors at present.

 

151/13. Neighbourhood Plan

NN reported that grants of up to £7,000 were available to help Parish Councils develop a neighbourhood plan. BB suggested contacting Lesbury Parish Council regarding the possibility of working together as, due to the nature of the parish boundaries, it made sense to take their plans into account when formulating our own.

Action: NN to draft a letter to Lesbury PC for the Clerk to use.

 

152/13. Council Communications

The Clerk reported the receipt of the following communications:

 

  • The LCR Magazine
  • NCC letter regarding winter services and the policy for ordering additional grit bins.

 

153/13. 2014/15 Draft Budget and Precept

BB circulated a draft budget for consideration and went through each area. Agreed by all that essential commitments could be met but additional revenue would need to be raised for ‘projects’. NN noted that £300 should be factored in for the website and NM agreed to research purchase of new noticeboards with a view to obtaining a cheaper quote. PM proposed maintaining the precept at its current level, GT seconded. All in favour.

Action: Clerk to complete and return the relavant forms to NCC.

154/13 Finances

The following invoices were presented:

Parish Council

Clerk’s Wage – 196.40

 

Arts Festival

Clerk’s Wage Contribution - £26.76

 

The Clerk provided a list of transactions to date.

 

Parish Council

Date

 

£

IN

£

OUT

12/11/13

Clerk’s Wage and Admin

 

196.40

12/11/13

D. Denton – Village Maintenance

 

172.23

30/11/13

CAN – BOSS Course for Clerk

 

40.00

3/12/13

NTC Grant

 

500.00

3/12/13

Great North Air Ambulance Grant

 

100.00

3/12/13

Greg Galeski

85

 

3/12/13

Burgage Holders – Law Mower Repairs/Service

86.60

 

TOTAL = £9,924.23 Current Account

               £6,865.01 Instant Reserve

 

Arts Festival

Date

 

£

IN

£

OUT

12/11/13

Clerk’s Wage Contribution

 

26.76

TOTAL = £5939.71

 

Christmas Lights

Date

 

£

IN

£

OUT

24/11/13

Hilary Burns – Xmas Trees x 2

 

299.97

 

TOTAL = £2564.35

 

Senior Citizens Lunch

Date

 

£

IN

£

OUT

3/12/13

Fundraising Income

348.40

 

TOTAL = £1,983.64

 

War Memorial

Date

 

£

IN

£

OUT

24/11/13

Paul Foster Stone Columns and restoration

 

2814

TOTAL = - £1147.17

 

The above amounts are based on figures available to the Clerk at the time of compilation.

 

155/13. Coastal Community Fund

NN reported that funds were available for this area and offered to look into how to apply and what type of projects it covered. JB offered to assist NN with this project.

Action: Clerk to circulate information already provided by NN. All to consider this project for the next meeting.

 

 

 

156/13. Any Other Business

NN noted that the Bailiffgate Museum have a number of stacking chairs they are willing to donate for a small fee. Agreed by all to accept.

 

NN reported that the trustees of the Bailiffgate Museum will be inviting the Chair to the opening of the new museum.

 

DB asked if the damage to the harbour wall had been reported. The Clerk noted that she had informed Northumberland Estates and had arranged for the path to be closed by NCC until the damage had been repaired.

 

AONB – BB to formulate a response to their request for information following their presentation at the November meeting.

 

PM noted that he had received three complaints regarding the lateness of NCC’s response to the flood alert. GC to take the complaints forward and report back to the next meeting.

 

157/13. Date & Time Next Meeting

The date of the next meeting was set for, Tuesday 14th January 2013, 7:30pm, The Hindmarsh Hall.

 

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